Occupational Therapy New Zealand Whakaora Ngangahau Aotearoa - » OTNZ-WNA Notice of 2020 AGM, Agenda, Motions and Annual Report (Now adjourned to a an SGM)

OTNZ-WNA Notice of 2020 AGM, Agenda, Motions and Annual Report (Now adjourned to a an SGM)

Kia ora koutou

Below you will find a Notice of the 2020 AGM, and there are also links to the annual report and other relevant documents.

Summary of Motions and Amendments

OTNZ-WNA Standing Orders
OTNZ-WNA Rules
Proxy Voting Form
Peter Glensor CV - members please log in to view
Anne Carter CV - members please log in to view
AGM 2019 Minutes
2020 Annual Report

Shortly, in a later email, we will respond to specific questions regarding the AGM that have been posted on the Issues SIG to date (6/11/2020).

Erratum
We wish to acknowledge and apologise for an error in earlier information provided on the website, email (via Mailchimp), and on the Issues SIG. This published information regarding the nomination and election of president tangata tiriti and co-opted councillors at large was reviewed after circulation and following a member alerting us to rule 8.4 having precedence over the rule 7.2.1.(b)

To this end, we obtained a legal opinion which favours rule 8.4. The effect of applying rule 8.4 on the council’s casual vacancies is as follows:

  • Firstly Gilbert Azuela will continue on in the role of president tangata tiriti until the 2021 AGM.
  • The roles of Joy Aiton and Gilbert Azuela, as previous holders of councillor at large tangata tiriti positions, would have finished up at the 2021 AGM. Therefore our co-opted members Andrea Dempsey and Linda Woolford will remain on council until the 2021 AGM.
  • This does not affect the election of the WFOT delegate who will be appointed at the upcoming 2020 AGM – (see Dan Johnson’s election statement below). The online version of OT Insight has been altered accordingly and is now correct. Please note that the circulated hard copy is incorrect.

We are correcting all other current information on the website.  All persons that put forward nominations have been notified.

Financial report
The financial report can be located at the end of the 2020 Annual Report

OTNZ-WNA AGM

71st ANNUAL GENERAL MEETING OCCUPATIONAL THERAPY NEW ZEALAND WHAKAORA NGANGAHAU AOTEAROA (Inc.)

The 71st Annual General Meeting (AGM) of Occupational Therapy New Zealand Whakaora Ngangahau Aotearoa (OTNZ-WNA) will be held on Thursday 26 November 2020 via Zoom from 11.00 am to 12.30 pm. All are welcome to attend.
https://us02web.zoom.us/j/81971853748

Important
As this year’s AGM will be conducted via zoom and in hubs around the country, some important procedural information such as voting and having a say, will be provided in the lead up to the AGM along with tips to ensure optimal connectivity.

Agenda and Extraordinary Business
The draft agenda is set out below. In accordance with Standing Orders 8.1 (Extraordinary business at meetings), should you have any items of extraordinary or urgent business you would like the presidents to consider, please  send to peter@otnz.co.nz. Please forward with a rationale at least two business days prior to the AGM.  Any items thereafter may not be accepted by the presidents who aim to work strictly to time and the items of business on the agenda.

AGENDA
Karakia

  1. Welcome and apologies
  2. Minutes of the 70th Annual General Meeting, 24th September 2019 – Waipuna Lodge Auckland
  3. Matters arising.
  4. OTNZ-WNA Annual Report 2019 – 2020
  5. Financial report (see bottom of Annual Report)
  6. Re-appointment of Auditor
  7. Annual honoraria
  8. Election of Officers – (see below)
  9. Motions – (see below)
  10. General business
    a. Awards
    b. Going Forward – 2021 event

Karakia

Election of officers – Election statements
One nomination, Dan Johnson, for WFOT councillor tangata tiriti was received.

Thank you for taking the time to consider me as a possible candidate for this role. I have identified with Occupational Therapy since 1998 when working as an OT Assistant prior to starting my UK-based training.

My journey of occupational enlightenment has taken me to new and unexpected places just as my understanding of the concept of occupation has grown from individual therapy to engagement in national and universal health & well-being policy and development.
With 18 years post-qualifying experience across public & private sectors, including mental health, neurology, emergency care, vocational rehabilitation, DHB, NGO and military settings, I have a breadth of clinical experience.  This experience has been gained through living & working across the globe including in the UK, NZ, Vietnam, Romania, along with health & well-being related activities in Sri Lanka, and South America.

My teaching and presentation profile includes multiple national and international conferences along with educational development of Occupational Therapists & Occupational Schools in; the UK, New Zealand, Japan, Colombia, Chile & Argentina.
These experiences include:

  • self-funded presentations at WFOT Congresses in Chile 2010, and Yokohama 2014,
  • Original speaker at the 2010 OT4OT 24 hour virtual OT Exchange,
  • OT related publications in UK, NZ and WFOT media.
  • Online teaching on UK OT Masters Course 2012-2019

With an established social media presence through OT-Related blogging, multiple OT Facebook groups and awareness of the use of other social media platforms, I feel I have sufficient engagement in and awareness of how technology connects and develops our profession on a global scale.
I feel I am well positioned to support the continued flow of ideas, information and developments between Aotearoa and the rest of our global colleagues, especially to explore our profession’s role in global issues of population displacement, natural disasters & global pandemics.

Notice of Motions to the AGM
The following motions will be voted on at the AGM. Proxy forms are available here.

Membership Subscription

1. Proposed Motion: That there be no increase for the 2021/2 membership subscription round.

Membership type  2021/2022   2021/2022   2020/2021   2020/2021 
Early Bird Full Early Bird Full
Full $520.00 $572.00 $520.00 $572.00
Proportional $315.00 $346.00 $315.00 $346.00
First Professional Year $315.00 $346.00 $315.00 $346.00
Minor Proportional $213.00 $233.00 $213.00 $233.00
Associate/Overseas $213.00 $233.00 $213.00 $233.00
Retired $92.00 N/A $92.00 N/A
Student $36.00 N/A $36.00 N/A

Rationale:
Council considered and reached general agreement that many OTNZ-WNA members would have suffered financially due to the Covid-19 pandemic, and that given OTNZ-WNA’s good financial position, the association should not be increasing membership subscription for the 2021/2022 subscription year.

Council took into account that it would, under normal circumstances, be inclined to recommend that rates should be increased annually to at least meet inflation.

Moved: Penny Ngaheu
Seconded: Georgina Davis

2. Proposed Motion: That Anne Carter and Peter Glensor be appointed, to produce a governance audit report to examine whether OTNZ-WNA Council engagement, decisions and actions over the past 12 months, have been congruent with the foundational tenets of Te Tiriti / The Treaty Relationship Governance model, and for the findings to be published in the OT insight.

Rationale:
1. It is timely to review the health and wellbeing of the association since the introduction and inception of Te Tiriti Relationship Governance model (TRGM). The review will measure the success of alignment with TRGM governance strategies, to support the rules and objects of the association.

2. To reassure that the legacy of Hazel Skilton our original founder, continues to be embodied by the leadership and governance of the association. For decisions to be mindful of the commitment to support association members and to promote the profession of occupational therapy.

3. An audit will improve and strength the fundamental foundations of the model, confirming that the two house approach is not about separation, but creating a third space, a together space that maintains integrity, with tangible benefits for all members.

4. To ensure the values of the association as being:

  • He huarahi ki ngā taonga tukuiho he pūmautanga o te mahi – occupational justice
  • Te nohoanga ngā tahitanga o te tangata, ko te kī tūhono mō ake tonu – biculturalism
  • Te rangatiratanga o te tika, me te whai ake rā o ngā mātāpono – integrity
  • Ko te taumata i whāia ko te āhua i wawatia – professionalism
  • He ringa raupā, ka eke na hiahia, ka tutuki nga wawata i tumanakotia – collaboration
  • Te kitenge ake, te huarahi hoki, o te mōhiotanga – transparency;

should be apparent and explicit in every council decision and strategy.

5. To review the stewardship or kaitiakitanga role of governance, with accountability for the financial, human and physical resources of the organisation. Intentions ensure a high quality of services are only provided to members.

6. For multiple perspectives to be acknowledged, the review will audit measures taken, to assure a safe and ethical culture exists for every deliberation and governance decision.

7. Anne Carter is tangata whenua, who has over 15 years of governance experience, including work with the Office of the Auditor General, developing a model for auditing the effectiveness of the public sector agencies for Māori. Anne is currently a co-coordinator presenting a claim to the Treaty of Waitangi tribunal. She has been a former lay member for the Occupational Therapy Board of New Zealand. For further information please see Anne Carter CV - members please log in to view.

8. Peter Glensor is tangata tiriti, who has held many leadership positions, within governance departments, NGO’s and on local and regional bodies. He has been the former chair of the Hutt Valley District Health Board, and former Deputy Chair of Capital and Coast DHB. He has led and established Te Tiriti o Waitangi representative governance to a range of committees and organisations. For further information please see Peter Glensor CV - members please log in to view.

Moved: Jane Hopkirk
Seconded: Shaz Bryant

Motions to Change the Rules
3.      Proposed motion: 
That rule 7.2.2.1 (e) Meetings be changed to read: Council meetings shall be held by meetings attended personally or by conference call, but at least one meeting a year shall be held by attendance in person. The quorum for council meetings is a minimum of 2 council members from tangata tiriti and 2 council members from tangata whenua.

Rationale:
Currently a council quorum is under 7.2.2.1(e) Council meetings within the OTNZ-WNA rules document: Council meetings shall be held by meetings attended personally or by conference call, but at least one meeting a year shall be held by attendance in person. The quorum for Council meetings is a majority of those entitled to be elected under Rule 7.2.1

This rule change embeds the Tiriti Relationship Governance model within the working of Council.

Moved: Jane Wilson
Seconded: 5
Joanna Wood
Katie Robertson
Judith Guccione
Leana McKay
Judi Riddell

4.    Proposed motion: That rule 8.4.5 is amended to read: Where a casual vacancy is filled by the Council, the appointee shall hold office until the next AGM.

Rationale:
Current rule: Where a casual vacancy is filled by the Council under this Rule, the appointee shall hold office until the end of the term of office of the person the appointee replaces, but if the vacancy arises within two months of the annual general meeting at which the term would expire any replacement to which Rules 8.4.2, 8.4.3 or 8.4.4 apply, nominations shall be called from the floor and the replacement elected at that annual general meeting.

This gives membership an opportunity to fill any vacant position with an elected candidate. Given the term of council positions are now 3 years, this allows for a transparent process of re-election to council positions consistent with the Association’s values.

Moved: Jane Wilson
Seconded: 5
Joanna Wood
Katie Robertson
Judith Guccione
Leana McKay
Judi Riddell